Program Instructor Application - November 2026

The City of Avondale Parks, Recreation, and Libraries Department (the "Department") is issuing this Request for Instructor Application for new potential contractor proposals for future programs.

If you are interested in becoming a Program Contractor, please review the information below and complete the Program Instructor Application. Due to the nature of the position (working with youths and the general public), the department makes significant efforts to screen instructors for the safety of participants.

Program Instructor Applications and Program Proposals are accepted year-round; however, the Department representative will decide the actual program implementation (start) date. Incomplete contractor forms will not be accepted.

Courses and programs will be overseen by the Department representative and managed by the Contractor. This shall include responding to communication, conducting course evaluations, providing Americans with Disabilities Act inclusions, adjusting programs based on evaluations and feedback, and attending City meetings as required.

Contractor commitments

• Teach the class/activity as described in the City Parks, Recreation & Libraries RAVE.
• Teach only the classes contracted to teach.
• Ensure that all participants participate in the program or activity safely through instruction, Supervision or class/program management.
• Fill out background checks on all employees through the City of Avondale.
• Maintain First Aid and CPR Certifications on all staff.
• Must take attendance at every meeting date.

The Contractor shall submit to the City a typed outline of activities covered in the program. [...] This outline is to be submitted before the first day of the registration period for the program.

The Contractor's instructors must be at least 18 years of age. [...] Instructors shall be certified in CPR and First Aid from a nationally recognized organization. [...] Instructor Assistants must be at least 16 years of age.

Criminal background checks are to be done on all instructors and on-site representatives of the Contractor. [...] A new background check is required at every contract renewal period.

All instructors must be fingerprinted by the City of Avondale on an annual basis.

For youth programs, Contractor shall maintain a maximum ratio of 20 participants per instructor.

Submission

Once the Recreation Coordinator has received your application, your proposal will be reviewed. You will then be contacted regarding your proposed class being offered for the City of Avondale.

Once the Application and Proposal have been reviewed, the potential Contractor will be contacted for an interview if the program appears to have the potential to meet the needs of the community and fits into the Department's mission, vision, and goals.

Required of short-listed Contractors

• attend an orientation meeting,
• provide completed W-9,
• show evidence of insurance coverage,
• conduct background check of all employees,
• execute the Program Instructor Services Agreement before offering programs.

Payment

The contractor will be paid **70%** of the revenue generated by the Program.

Insurance

• General Liability: **$1,000,000** per Occurrence; **$2,000,000** General Aggregate, with the City of Avondale as Additional Insured
• Workers Compensation: Employer's Liability not less than **$500,000** per Accident
• Sexual Abuse and Molestation (if required): minimum **$3,000,000**
• Auto Liability (if required): **$1,000,000** per Occurrence; **$2,000,000** General Aggregate

Contract term

This Agreement may be renewed for up to four successive one-year terms (each, a "Renewal Term").