RFB - AS-NEEDED SANDBAGS

The County of San Diego is seeking bids from firms interested in providing As-Needed Sandbags ("Offerors"). [...] The County anticipates awarding a contract to a primary, secondary, and tertiary Contractor. The contract term is anticipated to be an initial (base) period of one (1) year, with one (1) 1-year option period.

The Basis of Award will be the total bid. Offeror must respond to all bid items to be considered for award.

Specifications on Empty Sandbags

Contractor shall certify that their sandbags meet the following specifications:

• Minimum width: 14"
• Minimum length: 26"
• Fabric: To contain ultraviolet resistance to retain 70% strength after 1600 hours of exposure to accelerated weathering.
• Minimum Fabric Weight = 2.20 ounce / sq. yd.
• Workmanship: All unsewn raw edges to be hemmed or heat cut.
• Tie String: Jute or polypropylene sufficiently strong to tie finished bag without breaking to be attached to or provided with the bags.

Packaging and Delivery

Empty bags are to be stacked and packaged in 1000 bags/bale. Vendor shall have all appropriate equipment for sandbag supply, delivery, and unloading of the empty bags at the delivery location.

Orders placed before 9 a.m. are to be delivered the same day; orders placed after 9 a.m. are to be delivered by the next working day. Actual quantities and location of deliveries will be specified at time of order. Orders can be for 1 or more locations throughout the unincorporated County of San Diego. [...] Contractor shall respond to County, via phone or email, within three (3) business hours with order confirmation after order request is sent by County with expected delivery timeframe.

During Emergency Events

Contractor shall have available equipment and resources to provide up to 25,000 delivered empty sandbags per day. Emergency delivery shall be made within 72 hours upon request, Monday through Saturday, 7 a.m. to 7 p.m.

Note

This is an as-needed contract. There is no guarantee on the number of bags ordered per year. The County anticipates an average of 4,000 to 10,000 bags to be ordered per rain event. Typical rainy season is October thru April but orders can be placed anytime during the year.

**Submission method:** Offeror must submit a complete original bid in accordance with the format provided in this solicitation to the County of San Diego, Department of Purchasing and Contracting, through electronic upload to BuyNet before the Date and Time listed in Schedule. The County has posted this solicitation on its official BuyNet website at https://sdbuynet.sandiegocounty.gov/.

Submit electronic bids as files in .pdf format, except where specified otherwise. All bids shall be signed with a handwritten signature by an authorized officer or employee of the Offeror. Electronic or digital signatures will not be accepted.

**Bids due November 9, 2026, prior to 11:00 a.m.** The County will conduct a public bid opening using a virtual platform instead of in-person attendance.

**Evaluation:** Award will be made to the lowest priced responsive bid(s) from a responsible bidder(s). Bids are subject to acceptance at any time within 120 days after bid opening.

The County intends to expend federal funds for contract(s) resulting from this solicitation. [...] a Small-Local Business preference will not be applied when evaluating offers and determining contract award.

**Contract term:** The contract term is anticipated to be an initial (base) period of one (1) year, with one (1) 1-year option period.