Bid Ref. #27-027 Security Light Upgrades

Sealed Bids will be received by the City of Albany, Procurement Division, 222 Pine Avenue, Suite 260, Albany, Georgia 31701, until 2:30 p.m. on November 13, 2026, for all work required for comprehensive citywide security light upgrades involving a total of 12,346 tracked asset actions, including LED retrofits, decommissioning/removals, and active fixture inspections as indicated in the scope of work in accordance with bid documents, specifications, and all other contract documents.

The City of Albany, Georgia, is seeking competitive bids from experienced and licensed contracting firms to undertake a comprehensive, multi-phase Security Light Upgrades project across the municipal footprint. The primary focus of this initiative is an extensive modernization effort requiring the safe extraction of aging, inefficient High-Pressure Sodium (HPS) fixtures and the installation of 2,552 City-provided Light Emitting Diode (LED) replacements, spanning standard 150W units, 250W units, 400W units, and specialized 150/175W HPS Post Top Lanterns. [...] The selected vendor will be responsible for a major decommissioning phase involving the physical removal and legal disposal of 4,819 inactive security lights. Additionally, to safeguard current municipal investments, the contractor must execute a rigorous, data-driven field performance audit and inspection of 4,975 existing active LED fixtures.

Vendors must integrate precise asset tracking into their daily workflow, capturing and mapping GPS coordinates for every unit touched.

Contractor's bid shall include all necessary labor, materials, tools, equipment, and all other items necessary to complete the contract requirements in accordance with specifications, general conditions, special instructions to bidders and all other provisions included in this invitation to bid.

The entire scope of work, including the remediation of any logged deficiencies or punch list items, must be fully accepted and delivered on or before **May 30, 2027**, at which time this Contract shall officially terminate.

A **5%** Bid Bond is **required** of all bidders. A bid bond must be present for the bid to be read or considered. This project will be bid on a unit price basis for all specified work and will be awarded to the responsive and responsible bidder submitting the lowest total base bid. **100%** Performance and Payment bonds will be required of the successful bidder.

Each bid or proposal will be submitted in a SEALED ENVELOPE. Additionally, that envelope shall be clearly marked on the outside as a Sealed Bid with the Bid Number clearly printed.

All proposals must be submitted strictly on the official bid form provided by the City of Albany.

Contractor shall maintain insurance with companies licensed to do business in the State of Georgia acceptable to the City for the protection of the City and name it as an additional insured [...] a liability limit on account of each accident resulting in the bodily injury or death of not less than One Million ($1,000,000) Dollars.

Bidder shall be responsible to visit the job site and familiarize himself with the local conditions.

No bid may be withdrawn for a period of sixty (60) days from the bid opening date.