Landscape Materials (Annual Contract)

Provide landscape material consisting of pine straw, wheat straw and hay on an “as needed” basis to the Columbus Consolidated Government (the City) to be utilized by Park Services, Public Works and Cooperative Extension departments. The contract term will be for two years with the option to renew for three additional twelve-month periods.

Provide various landscape material to the Columbus Consolidated Government on an “as needed” basis to be used by Parks and Recreation, Public Works and Cooperative Extension Departments. This contract may also be utilized by any other City agencies requiring the goods and services. This is a requirement type contract, which will permit the purchase of items in the quantities to be indicated at the time the orders are placed.

The quantities shown in this specification represent the best estimate for usage during one year. The City cannot guarantee purchases of any quantity. The landscape items shall be clean, fresh, tightly baled and free of sticks, stones, leaves and other debris. All items shall be free of fire ants. The landscape material consists of:

• Regular Pine Straw – Approximately 1,000 bales
• Long Leaf Pine Straw – Approximately 10,000 bales
• Wheat Straw – Approximately 4,000 bales
• Hay – Approximately 4,000 bales

Departments may desire to order materials in bulk by the tractor load, with the trailer remaining at the site until the next order. Therefore, vendors must provide proof of insurance with their bid response. The City will not be held responsible for any damages to the trailer.

The City reserves the right to add landscape materials during the term of the contract. Quotes will be obtained from contracted vendor(s) for any additional items.

**Responses must be submitted via OpenBids** on or before the due date, **December 2, 2026 - 2:30 PM (Eastern)**. A virtual opening will be held during the 3:00 PM hour of the due date. Responding vendors are not required but are invited to attend the opening.

Bidder shall submit ONE (1) ELECTRONIC BID RESPONSE VIA OPENBIDS. Submissions will be deemed incomplete/non-responsive if the following required documents are not included, as prescribed within the specifications: Conflict of Interest Affidavit and Communication Concerning This Solicitation form.

The award will be made in the City's best interest using one of the following methods:

• Primary and Secondary Contractor, selected based on the two lowest responsive, responsible vendors, who meet the specifications.
• Line-Item Award to the lowest responsive, responsible bidder for each individual line item.
• Single Vendor Award to the lowest responsive, responsible bidder for the entire overall bid.

The term of the contract shall be for two (2) years, with the option to renew for three (3) additional twelve-month periods. Contract pricing shall remain fixed for the initial two (2) year term of the contract.

The bidder shall complete the Insurance Checklist and include with bid response. Certificate of Insurance is acceptable. Bids must remain in effect for at least ninety (90) days after date of receipt to allow for evaluation.