RP039-26 Provide Medical Examinations, Drug Screening and other Miscellaneous Job-Related Medical Sc

The Gwinnett County Board of Commissioners is soliciting competitive sealed proposals from qualified service providers to Provide Medical Examinations, Drug Screening and other Miscellaneous Job-Related Medical Screenings for Employees and Applicants on an Annual Contract with Four (4) Options to Renew for the Department of Human Resources.

Gwinnett is seeking a service provider for drug screening, breath alcohol testing, and drug and alcohol random selection, as well as comprehensive medical examinations for pre-employment, fitness for duty, and return to duty. [...] There are no guarantees with respect to the amount or volume of business billed under any resulting contract.

Drug Screening, Breath Alcohol Testing, and Drug and Alcohol Random Selection

Gwinnett requires a provision for 24-hour, 7 day per week service for breath alcohol and urine drug tests at a customary rate. The service provider must comply with and demonstrate a thorough and complete knowledge of 49 CFR Parts 655 and 40, Procedures for Transportation Workplace Drug and Alcohol Testing Programs, U.S. Department of Transportation Lab Procedures, and any future Federal requirements for alcohol and drug testing. Currently, approximately 400 employees are pulled annually for random drug and alcohol testing.

• Be authorized to collect urine specimens for Department of Transportation (DOT) drug testing and meet the training requirements as outlined in the most current version of 49 CFR Part 40 Section 40.33.
• Be responsible for the breath alcohol and controlled substances selection process.
• Conduct drug screening by urinalysis on safety sensitive employees, as well as employees covered by the FTA Drug and Alcohol Regulations. Either a five panel or eleven panel test will be conducted as specified in the specific protocol based on the position.
• The service provider is responsible for obtaining a qualified Medical Review Officer (MRO) who is a licensed physician.
• Provide Gwinnett with a selection of names for random testing on a quarterly basis using information provided by Gwinnett to the service provider.

Pre-Employment Physicals, Fitness for Duty, Return to Duty, and Change of Position Examinations

Gwinnett requires provider to complete pre-employment medical examinations and return to duty testing to determine if a candidate/employee can complete the essential functions of a specified job classification. A copy of all job descriptions/class specifications will be given to the successful service provider.

Reporting Requirements

Reporting of results from drug screening must be securely transmitted via e-mail to the appropriate designee within the Department of Human Resources. Any positive results are to be reported by immediate telephone call to the designated Human Resources representative and followed with a securely transmitted e-mail.

Submission

Proposals must be returned in a sealed container marked on the outside with the Request for Proposal number and Company Name. Proposals will be received until **2:50 PM local time on November 9, 2026**. One unbound single-sided original, four (4) copies, and one (1) digital copy on a flash drive should be submitted. Cost should be submitted in a separate sealed envelope.

Proposals will be publicly opened, and only names of submitting service providers will be read at 3:00 PM. The opening is VIRTUAL ONLY.

Insurance

Successful services providers will be required to meet insurance requirements. The Insurance Company should be authorized to do business in Georgia by the Georgia Insurance Department and must have an A.M. Best rating of A-10 or higher.

Contract Term

Contract to begin February 1, 2027 or upon final execution of the contract documents. Pricing must remain firm for the duration of the initial 12-month contract period. The Board of Commissioners may renew contract for four (4) additional one-year periods.

Evaluation

Proposals will be evaluated and scored in Part 1 (Available Resources 20, Facilities 20, Demonstrated Compliance with Administrative Procedures 20, Demonstrated Knowledge and Experience 20, References 10), Part 2 (Cost 20), and Interviews/Presentations (if deemed necessary) 10, for a total of 120 points.