Maintenance of Zamboni Ice Surfacing Equipment

It is the intent of the City of Philadelphia to make an award for Semi-Annual and Annual Maintenance, Unscheduled Repairs, and Replacement Parts for Zamboni Ice Surfacing Equipment for the Department of Fleet Services as specified herein during the contract period.

Successful bidder shall be required to provide the City of Philadelphia's Department of Fleet Services (DFS) with Semi-Annual and annual maintenance as well as repair services and parts to Zamboni Ice Surfacing Equipment as listed in Section 2 of this Invitation and Bid and in PHL Contracts Items Tab.

The principal work of this contract will consist of Semi-annual and annual maintenance to City owned Zamboni ice surfacing equipment as well as any regular or emergency repairs that may be required. Service and maintenance shall include pre-season maintenance, routine maintenance, and end of season summarization.

All repairs performed must meet all OEM recommended safety standards for repair. The City shall also purchase outright replacement parts as needed when repairs are to be performed in house by DFS personnel.

The successful bidder shall provide all labor, materials, supplies, tools equipment, services and all incidental items not specified, but reasonably implied or necessary to satisfactorily complete scheduled semi-annual/ annual maintenance and related repairs upon approval from the Department of Fleet Services (DFS).

Semi-annual and annual inspections shall be scheduled with a minimum one-week notice and a date of inspection agreed upon between DFS facility maintenance supervisor and successful bidder. [...] All minor repairs to the equipment that can reasonably be made during the maintenance visit will be made at no additional cost, except for the cost of materials or parts.

Any major repairs to the equipment shall be done with the approval of the DFS Fleet Maintenance Supervisor and shall be charged at the labor per hour and parts costs rates in PHL Contracts under the Items Tab.

Equipment

• 2015 Model 546 Gas, 1 Each
• 2020 Model 546 LP Gas, 2 Each
• 2013 Model 552 Electric, 4 Each

All quotes must be electronically submitted through **PHLContracts** no later than **10:30 AM** on the date that the bid opens. Quotes will not be accepted after the bid opening.

Contract Term: 02/01/2027 – 01/31/2028 ("Initial Term"), with an option to renew for up to four (4) additional one (1) year periods, exercisable, at the City's sole discretion.

All vendors must be enrolled in the City's Annual Bid Security Program. All sellers must pay the non-refundable Annual Bid Security Program fee of **$100.00**. Sellers must also pay, for each submitted quote, a non-refundable Bid Processing Fee of **$25.00**.

A signed *Consent and Authorization Agreement* is **required** by the time of bid opening.

A completed *Solicitation & Participation Form* (Appendix 2) must be included in the submission of the quote.

Questions must be received no later than seven (7) calendar days prior to the scheduled opening date of the bid.

A site inspection is not applicable to this bid.