Sci Phx Overhead Door Maintenance

The Commonwealth of Pennsylvania, Department of Corrections requires the preventative maintenance and repair services for the overhead doors and dock levelers for Phoenix State Correctional Institution (SCI) at 1200 Mokychic Drive, Collegeville, PA 19426.

The Commonwealth of Pennsylvania (Commonwealth) is issuing this Invitation for Bids (IFB) to meet the needs of SCI PHOENIX to satisfy a need for 1177 Overhead Door Maintenance.

The contractor shall provide all labor, materials, tools and equipment necessary to repair and maintain the 51 electrically operated overhead doors, controls, and 16 levelers located throughout the institution.

Services shall be performed by the contractor during the normal work week. 7:00 A.M. to 3:00 P.M. Monday thru Friday.

Preventative Maintenance

Preventative maintenance will be done once per year and will include:

• Inspect doors and operating hardware for any needed repair work or replacement of parts. Inspection information shall be reported to the Facilities Maintenance Manager prior to proceeding with any repair work or replacement of parts.
• Lubricate all rollers, hinges, guides, chains, sprockets, gears, grease fittings, shafts, motors and all other operating hardware that may require lubrication.
• Check and tighten all hinges and roller hardware. Replace worn items.
• Check cables for wear and fraying, replace cables as necessary. Check tension of cables and all connectors.
• Tighten any loose nuts and bolts.
• Check track conditions and alignment. Replace track or sections of track as necessary.

Repair and Parts

Any repairs needed as a result of maintenance shall get the approval of the maintenance manager prior to repair being completed. Any repair parts needed shall be furnished by the contractor as required. All repair parts will be shipped F.O.B. Destination. Also, the Institution reserves the right to furnish repair parts and/or replacement components.

Contractor Requirements

At the conclusion of each day that services are performed, the contractor performing the work shall complete a service report form showing, as a minimum, the following:

• Date service rendered;
• Name of service;
• Time of arrival;
• Time of departure;
• Total number of labor hours;
• Identification of equipment worked on and a brief description of the work performed, including a list of parts and/or replacement components used;
• Signature of service person;
• Signature of facility representative.

Only Electronic Bid Responses Will Be Accepted. Bidders must submit their bids through the Commonwealth's electronic system (SRM). No Bid shall be considered if it arrives after the Bid Opening Time, regardless of reason for the late arrival.

A **mandatory** site visit will be held on November 9 at 9:00 a.m. at SCI Phoenix, 1200 Mokychic Drive, Collegeville, PA 19426. Prospective bidders shall contact Rick DeLaney, Facilities Maintenance Manager 3 at 610-409-7890, x1440 or at ridelaney@pa.gov. to confirm attendance and identify participation by November 5 at 3:00 p.m.

The contractor shall purchase and maintain, at its expense, Workmen's Compensation Insurance and Public Liability and Property Damage Insurance. Additional insurance requirements are provided in the associated terms and conditions.

This is a one-year contract with the option of three one-year renewals.

The Commonwealth reserves the right to award by item or on a total Bid basis, whichever is deemed more advantageous to the Commonwealth.