Sandy City - Architectural Design for City Hall Stairs, Ramp, and Landscape

Sandy City is seeking proposals from qualified architectural firms to provide professional design services for the replacement of the City Hall west stairs, construction of an ADA-compliant ramp, installation of hydronic snowmelt systems, and associated landscaping, irrigation, and electrical improvements. All landscaping shall incorporate Waterwise design principles, emphasizing water conservation, efficient irrigation, drought-tolerant and low-maintenance plant materials, and long-term sustainability.

The selected Architect shall provide and coordinate all professional design services necessary to prepare complete, bid-ready construction documents. Construction will be solicited separately by the City.

Design Scope

A. Demolition and Site Improvements

• Design demolition and removal of existing stairs, landscaping, hardscape, and other improvements necessary to complete the project.
• Evaluate existing site conditions, grading, drainage, underground utilities, and access restrictions.

B. West Stairs and ADA Ramp

• Design new replacement stairs and reconfigure the adjacent hillside to provide an ADA-compliant pedestrian ramp.
• Include required landings, drainage, retaining structures where necessary, and accessibility improvements.
• Specify stainless steel handrails and railings matching the existing north stairs.

C. Hydronic Snowmelt System

• Design a complete hydronic snowmelt system serving the new stairs and ADA ramp, including a new appropriately sized boiler.
• The Architect's mechanical engineer shall determine required system capacity, equipment sizing, piping, controls, and associated infrastructure.
• Integrate snowmelt controls with the City's existing Alerton building automation system, with operating settings and functionality consistent with existing City systems.

D. Electrical and Lighting

• Evaluate existing electrical infrastructure and lighting serving the west entrance and surrounding project areas.
• Design lighting improvements that enhance safety, visibility, architectural appearance, and the overall ambiance of the west entrance.

E. Landscaping and Irrigation

• Provide a complete landscape redesign of the areas identified on the City's attached site map, including the designated north hillside, southwest corner, and west stair/ramp areas.
• Design required irrigation modifications or replacements, utilizing drip irrigation and other appropriate methods.
• Approximately 8–11 existing trees are anticipated to require removal to accommodate the proposed ADA ramp and landscaping improvements.

Design Deliverables

• Preliminary design concepts and layouts for City review.
• Design submissions at approximately 60% and 90% completion.
• Final, coordinated, signed and sealed bid-ready construction drawings and technical specifications, as applicable.
• Construction cost estimates at preliminary, 60%, 90%, and final design milestones.

The Architect shall deliver 100% complete, final, bid-ready construction documents no later than **February 1, 2027**.

**Submission:** All RFP's or Bids should be summitted to: https://sandycity.ionwave.net/Login.aspx. Closing Date for bids is **11/6/2026 11:30:00 AM (MT)**.

Deadline for submittal of questions is **11/4/2026 11:30:00 AM (MT)**. All questions shall be submitted in writing to: https://sandycity.ionwave.net/Login.aspx

Any Addenda for this solicitation will be posted on the sandycity.ionwave.net/login.aspx website and in the Utah Public Procurement Place (U3P). Offerors shall acknowledge Addendum(s) in their proposal response.

**Mandatory** Pre-Proposal Site Visit: All firms submitting a proposal must attend the mandatory site visit. Failure to attend the mandatory site visit will result in the firm's proposal being disqualified from consideration.

All construction bidding assistance, construction-phase design services, coordination meetings, anticipated site visits, and warranty-walk services shall be included in the Architect's proposed **fixed fee**.