HVAC and Refrigeration Parts

The Sacramento County Facilities Division is responsible for the operation and maintenance of County facilities and their respective heating, ventilation, air conditioning (HVAC), and refrigeration systems. These systems rely on a variety of components and replacement parts to maintain reliable operation, energy efficiency, and appropriate indoor environmental conditions across County facilities.

This Request for Bid (RFB) seeks competitive pricing from qualified Contractors for HVAC and refrigeration parts, to be purchased on an as-needed basis. Pricing for this solicitation shall be submitted in the form of a discount from catalog model, with separate percentage discounts for each specified product category.

Multiple awards may be made to allow the County to obtain the best available pricing, product availability, and delivery timelines to meet its operational needs.

Contractor shall supply and deliver new, unused HVAC and refrigeration components and related materials on an as-needed basis. All goods provided under this contract must be suitable for installation in HVAC and refrigeration systems within Sacramento County facilities. Components must meet manufacturer specifications and comply with all applicable federal, state, and local regulations. Contractor shall abide by all manufacturer warranties.

The awarded agreement will include, but is not limited to, the following categories of HVAC and refrigeration components:

• HVAC Equipment
• HVAC Components and Parts
• Refrigeration Equipment
• Refrigerants and Refrigeration Oils
• Motors and Electrical Components
• Belts, Bearings and Drive Components
• Chemicals & Lubricants
• Filters and Air Distribution
• Thermostats and Controls
• Piping, Tubing and Fittings
• Insulation
• Welding Products

The County may purchase other ancillary items from the awarded Contractor upon mutual agreement between an authorized County representative and the Contractor. [...] All products delivered under this contract shall be subject to inspection by a County representative. Any products determined to be incompatible with County systems, defective/damaged, or otherwise unsuitable may be rejected and returned to the Contractor at no additional cost to the County. The Contractor shall, at the County's discretion, replace rejected products with conforming products or issue a full refund for the rejected items, including any applicable delivery charges.

Responses must be submitted prior to the specified date and time, using the Sacramento County's Electronic Bidding website (SacCountyEbids). Responses delivered by hand, fax, telephone, e-mail, or any postal carrier will not be accepted.

This bid award will be determined by lowest responsive and responsible bidder. Bid responses will be considered valid for a period of 90 calendar days after bid closing date above.

Shipping Terms: F.O.B. Destination, freight prepaid and added; Payment Terms: NET/30.

Time of delivery must be stated as the number of calendar days following receipt of the order by the bidder to receipt of the goods or services by the County. Time of delivery may be a consideration in the award.

Must be a legally established business entity, registered with the California Secretary of State. Must agree to comply with all applicable County, State, and Federal regulations.

Submit copies of all manufacturer authorization documentation currently held by your firm.