Public Safety Vehicle Equipment and Upfitting Services

The City of Clermont is seeking Bids from qualified Bidders to provide public safety vehicle equipment, installation, maintenance, repair, and related services on an as-needed basis. Services may include emergency lighting, sirens, communication equipment, vehicle consoles and mounting systems, camera systems, vehicle graphics, complete vehicle upfitting, and other related equipment and services.

The City intends to award multiple Contracts to qualified Bidders to provide greater flexibility in equipment selection, pricing, availability, and service delivery. Bidders may submit Bids for one or more service categories and are not required to provide all services identified in the Scope of Work.

Services will be requested as needed throughout the Contract term. The City reserves the right to obtain equipment and services from any awarded Contractor based on its operational needs, pricing, availability, and other applicable factors. No minimum purchases, work assignments, or expenditures are guaranteed under any resulting Contract.

Contractors shall provide all necessary labor, equipment, materials, tools, supervision, transportation, and technical expertise to perform authorized services. Services may include, but are not limited to, the categories listed below.

• Emergency Lighting and Warning Systems: Furnish, install, maintain, repair, and replace emergency lighting and warning equipment, including LED light bars and mini light bars, grille, bumper, and surface-mounted lights, interior, visor, dash, and rear-window lights, headlight and taillight warning systems, traffic advisors and directional warning lights, and lighting controllers, switches, and accessories.
• Sirens and Audible Warning Equipment: Furnish, install, maintain, repair, and replace audible warning equipment, including electronic sirens and amplifiers, siren speakers and mounting brackets, public address systems, and integrated lighting and siren controllers.
• Communication and Electronic Equipment: Furnish, install, relocate, maintain, repair, and replace communication and electronic equipment, including mobile and two-way radio equipment, mobile data terminals, computers, and tablets, and GPS and automatic vehicle location equipment.
• Vehicle Consoles, Mounting Systems, and Interior Accessories: Furnish, install, maintain, repair, and replace vehicle equipment and accessories, including vehicle-specific consoles and equipment mounting systems, prisoner partitions, barriers, and seating accessories, and weapon mounting and locking systems.
• Camera, Video, and Recording Systems: Furnish, install, configure, maintain, repair, and replace video and recording equipment, including in-car camera systems, dash cameras and rear-seat cameras, and digital video recording systems.
• Vehicle Graphics and Identification: Provide vehicle graphics, identification materials, installation, removal, and replacement services.
• Complete Vehicle Upfitting: Provide complete or partial vehicle upfitting services, including the furnishing and installation of multiple equipment systems.
• Maintenance, Repairs, and Additional Services: Provide maintenance, inspection, troubleshooting, diagnostic, repair, removal, and replacement services for public safety vehicle equipment.

All equipment and materials furnished under the Contract shall be new, unused, and of current manufacture unless otherwise approved by the City.

**Bids must be submitted electronically** through the City's OpenGov Portal at https://procurement.opengov.com/portal/clermontfl by the date and time specified. Bids will not be accepted by email, fax, or any method other than the Portal. All Bids must remain valid for at least ninety (90) calendar days after the Bid Deadline.

The City intends to award multiple Contracts within each equipment or service category to the lowest-priced responsive and responsible Bidders meeting the requirements of this RFB. The City anticipates awarding up to three (3) Contracts per category.

Bidders must provide proof of insurance with the Bid using a standard ACORD certificate. No Bid Bond is required for this solicitation. No Performance or Payment Bonds are required for this solicitation.

The initial Contract term will be thirty-six (36) months. The City may, at its sole discretion, renew the Contract for up to three (3) additional twelve (12) month periods.

Bidders shall have a minimum of three (3) years of experience and shall provide a minimum of three (3) references for comparable equipment or services performed within the past five (5) years.