Capture management software for GovCon teams

The federal feed is synced from SAM.gov every day, and state and local opportunities from across the US sit in the same workspace. Search by keyword, or paste a description and the AI suggests the keywords; filter by notice type, agency, NAICS and PSC codes, set-aside, place of performance, posted date and response deadline. Every filter lives in the address, so a teammate opens the same list.

Each opportunity gets a match score from 0 to 100 against your business profile by a published, rules-based formula: NAICS 30, PSC 25, agency 15, set-aside 15, state 10 and keywords 5, with the criteria that matched listed beside the score. Filter to 50, 70 or 90 percent and up.

State and local bids have filters of their own: notice type (RFP, RFQ, RFI, IFB and more), state, category, agency name and agency type, from state agencies to counties, cities, school districts and special districts. The same match score and saved alerts work there too.

Save the ones worth a look (saved items are shared with the team and show who saved them) and turn any search into a saved alert: a daily email with the new bids that match. When one is worth pursuing, add it to proposals and its documents come with it.

The Capture Plan phase is a Capture & Win Strategy canvas with five parts: the customer, the competition (with ghosting and threat notes for each competitor), the team (each partner's share and the status of the agreement), win themes tied to the Section M factors they answer, and capture actions with owners. A capture signal reads At Risk, Building or On Track, so a manager sees which pursuits need attention.

An optional AI task drafts the capture plan skeleton from the solicitation, and the bid intelligence view suggests win themes, discriminators and ghost themes, names the incumbent and likely competitors where the documents show them, and lays out a risk matrix. Each is a starting point for the team to confirm, not a conclusion.

The strategy has to reach the page. Before submission, the Word add-in checks the finished document for win-theme coverage, so a theme agreed in capture that never made it into the volumes is caught while there is still time to add it.

The dashboard's pipeline card shows how many pursuits are identified, qualifying and bidding, with the year's wins, losses and win rate. Active proposals, critical deadlines in the next three days and the team's open tasks sit beside it.

After each award decision, the Lessons & Debrief tab records the outcome, the agency debrief and a customer win/loss interview. The AI can turn a debrief letter into separate lessons, each with the observation, a likely root cause and a recommendation, for a person to review.

When the next capture starts, the lessons most likely to change how that pursuit is run are ranked for it, across agencies and NAICS codes, so the team does not repeat last year's weakness. The Knowledge Library keeps every lesson in one feed, and a debrief request has its own deadline under the FAR: see debriefings and the FAR 15.506 debrief guide.